COVID-19 Resources

RETURN TO CAMPUS CHECKLIST


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GET APPROVAL

- Contact your unit director to request permission to return to campus or work in the field.
- All employees are asked to continue teleworking, where possible.

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GET TESTED

- Researchers, staff, and graduate students who come to campus on a regular basis—more than one time per week and/or more than 4 hours in any given day—must be tested
- View a list of testing sites. (Note: The Appalachian Laboratory will be following the Frostburg State University spring semester testing plan.)
- Send an email with your tests results to hr@umces.edu.
- Those who work from home or come to campus occasionally (less than one time per week and less than 4 hours that day) are not required to be tested.
- Testing is not necessary if fully vaccinated + 2 weeks and proof of vaccination has been provided to hr@umces.edu.

 

 
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COMPLETE A DAILY HEALTH MONITORING SURVEY

- All researchers, staff, and students who have permission to be on campus must complete a daily online health monitoring survey, which will be emailed daily, before they travel to campus or to the field. This should be maintained even after being fully vaccinated.
- If you are CLEARED, you may continue to campus/field work.
- If you are NOT CLEARED, do NOT go to campus/field work. Notify your supervisor that you will not be reporting to work. You are encouraged to seek attention or consult with a Fonemed representative about next steps at 833-359-0171.
- If you are teleworking, scheduled off, or in quarantine you do not need to complete the daily symptoms check.
- View the Daily Health Monitoring Survey

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STAY SAFE

- Wear a mask. All employees must properly wear a mask that covers both the nose and mouth while in common areas on campus. Masks are required inside all buildings and outside when you cannot be 6 feet apart from others. KN95/N95 masks are required if social distancing is not possible to complete tasks.
- Keep your distance. Social distancing of at least 6 feet is required. If not possible, a KN95/N95 mask must be properly worn.
- Wash your hands.
- Monitor yourself for symptoms.
- Follow campus guidelines outlined in the Return to Campus Plan.


Protocols and Procedures to Protect the Health and Safety of Employees

UPDATE: Researchers, staff, and graduate students who have been “fully vaccinated + 2 weeks” and can voluntarily disclose it (with a photo) to hr@umces.edu, no longer need to follow UMCES testing, travel, and quarantine guidance unless they have symptoms. Therefore, the daily health monitoring protocols will remain in effect. Those who do not verify vaccination must continue with the current protocols.  

Daily Symptoms Check
All employees and students must complete an online health monitoring survey prior to traveling to campus or field work, as required by the University System of Maryland. This should be maintained even after being fully vaccinated. You are required to complete the survey ONLY on days you plan to be on campus or in the field, and it must be completed BEFORE traveling to work. If you are NOT CLEARED, notify your supervisor. You are encouraged to seek attention or consult with a Fonemed representative about next steps at 833-359-0171. Permission from your Unit Director is still required for you to be on campus.

** All employees are asked to continue to maximize teleworking, where possible. If you are teleworking, you DO NOT need to fill out the daily health survey. **

Health Screening Instructions and FAQs

Mask Wearing
All employees are required to properly wear a mask that covers both the nose and mouth while in common areas on campus. Masks are required inside all buildings and outside when you cannot be 6 feet apart from others. Each UMCES unit has KN95/N95 masks, which are required for any researcher, staff, or student who cannot social distance to complete their tasks. Units have additional PPE, such as gloves and masks, that can be requested by the researcher, staff, or student.

Social Distancing
Social distancing of at least 6 feet is required as much as possible. It is understood that there are circumstances when social distancing is not possible to perform work tasks. In these situations, as mentioned above, a KN95/N95 mask shall be properly worn (covering both nose and mouth) by the researcher, staff, or student. 

Use of State Vehicles
If the use of a State vehicle is required, no more than one person per vehicle is permitted. If there is a situation when this is not possible because a State vehicle is not available, contact your supervisor to discuss options and potential approval. On any given day, the State vehicle should be single use with one person permitted to use that vehicle per day. If that cannot be accommodated, the vehicle should be sanitized before use by another person. 

Protocols and Procedures to Protect Health and Safety of Employees


Testing

As part of UMCES' Spring Semester Testing Plan, employees who come to campus on a regular basis for work must take a COVID test and report the results monthly. Your first test should be obtained before March 1 and regularly each month through May. (Note: The Appalachian Laboratory will be following the Frostburg State University spring semester testing plan.) Testing results must be reported each month to hr@umces.edu and will be kept in confidence. Permission to be on campus is still required by your Unit Director and daily health monitoring will still be required. Testing is not necessary if fully vaccinated + 2 weeks and proof of vaccination has been provided to hr@umces.edu.

Researchers, staff, and graduate students who come to campus on a regular basis—more than one time per week and/or more than 4 hours in any given day—and those who work from home or come to campus occasionally (less than one time per week and less than 4 hours that day) are not required to be tested.

We continue to follow the State’s Travel Advisory for professional or personal travel out of the region.

COVID Testing Guidance and FAQs

Vaccinations

The University System of Maryland (USM) has been working closely with the State to ensure that its employees are included in the state’s priority COVID-19 vaccine eligibility categories. USM frontline workers and faculty are eligible to receive a vaccine under Phase 1B and Phase 1C of Maryland’s COVID-19 vaccination plan. This includes USM employees who are regularly on campus, including housekeeping, facilities maintenance, and faculty.
 
 
Vaccinations are an important tool to battling COVID-19, and we encourage all UMCES employees and students to register for a vaccine according to their earliest eligibility status. Local jurisdictions are currently handling vaccinations but there are plans for more significant deployment at central locations.
 
Visit covidlink.maryland.gov for up-to-date information about priority groups and finding a vaccination site in Maryland.
 

Teleworking

All employees are asked to continue to maximize teleworking, where possible. Any leave-eligible, non-essential employee unable to telework will be placed on Administrative Leave/or Excused Absence with pay. If you find that you need to pick up essential belongings or material needed for teleworking, you must coordinate access to your facility from your Laboratory Director, or their designee in their absence, to be on campus. UMCES is asking that the relatively small number of essential employees who work on or have a scheduled visit to an UMCES campus to wear masks or face coverings when there is the likelihood of encountering others. Social distancing should continue to be practiced in all environments and please be sure to maintain heightened hygiene. USM Guidance on Teleworking

People at Risk for Serious Illness from COVID-19
The CDC has identified conditions that may make individuals at high risk for COVID-19 and have issued recommendations to reduce their risk. If you believe you are in a high risk category and wish to work from home, please contact your supervisor or Lisa Ross at lross@umces.edu or 410-221-2017.

Hiring Pause Procedure and Exception Process
Because the vast majority of our community is working remotely, UMCES has implemented a hiring process pause for all vacant faculty, regular and contingent I and II exempt and non-exempt staff positions. This temporary hiring pause is consistent with practices put in place across the entire USM as a result of the State of Maryland’s Stay at Home Directive. For details, please consult the Hiring Pause and Exception Notice.

Families First Coronavirus Response Act
The Families First Coronavirus Response Act (FFCRA or Act) requires certain employers to provide their employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19. These provisions will apply from April 1, 2020 through December 31, 2020. View poster summarizing Families First Coronavirus Response Act.

For questions and to find out more information contact Lisa Ross, Director of Human Resources directly at lross@umces.edu.

Travel

The Maryland Department of Health strongly recommends that all Marylanders refrain from non-essential travel outside of Maryland. If you must travel, you do not have to be tested or quarantine upon return if you are fully vaccinated + 2 weeks and have provided documentation to hr@umces.edu.

OUT-OF-STATE TRAVEL AND PUBLIC TRAVEL ADVISORY (MARYLAND DEPARTMENT OF HEALTH - December 17, 2020)


Graduate Program

UMCES remains committed to expanding and enhancing the student learning experience and will continue to provide online instruction in the Fall of 2020. Graduate students working on laboratory and field research must follow the guidelines set forth in the Return to Campus Plan.

New graduate students are being admitted in Fall 2020. However, UMCES will not allow new visiting graduate students or scholars to reside at any of its locations during this phased plan. For questions or concerns, contact the UMCES Vice President for Education’s office at education@umces.edu. 

UMCES Education Information and FAQs                    Student Resources