COVID-19 Resources

RETURN TO CAMPUS PLAN WEEKLY CASE SUMMARY WELLNESS RESOURCES POLICIES & GUIDANCE

On June 1st we will be going to phase 2.5 of our Return to Campus Plan.

 All eligible students, faculty, and staff who will be on University System of Maryland campuses this fall must be vaccinated against COVID. USM Mandatory Vaccination FAQs
USM Chancellor Jay A. Perman Issues COVID Vaccination Mandate for USM Students, Faculty, and Staff (April 23, 2021)

RETURN TO CAMPUS CHECKLIST


GET VACCINATED

- Vaccinations are mandatory beginning Fall 2021. It is recommended to get your vaccination as possible in order to be fully vaccinated in time for the fall semester.
- Submit proof of vaccination to hr@umces.edu

GET TESTED

- Testing is not necessary if fully vaccinated + 2 weeks and proof of vaccination has been provided to hr@umces.edu.
- Researchers, staff, and graduate students who come to campus on a regular basis—more than one time per week and/or more than 4 hours in any given day—must be tested
- Send an email with your tests results to hr@umces.edu.
- Those who work from home or come to campus occasionally (less than one time per week and less than 4 hours that day) are not required to be tested.
- Any new employee must show a negative COVID test within two months, even if they have been vaccinated.

 

COMPLETE A DAILY HEALTH MONITORING SURVEY

- All researchers, staff, and students must complete a daily online health monitoring survey, which will be emailed daily, before they travel to campus or to the field. This should be maintained even after being fully vaccinated.
- If you are CLEARED, you may continue to campus/field work.
- If you are NOT CLEARED, do NOT go to campus/field work. Notify your supervisor that you will not be reporting to work. You are encouraged to seek attention or consult with a Fonemed representative about next steps at 833-359-0171.
- If you are teleworking, scheduled off, or in quarantine you do not need to complete the daily symptoms check.
- View the Daily Health Monitoring Survey

STAY SAFE

- Wear a mask. All employees must properly wear a mask that covers both the nose and mouth while in common areas on campus. Masks are required inside all buildings and outside when you cannot be 3 feet apart from others. KN95/N95 masks are required if social distancing is not possible to complete tasks.
- Keep your distance. Social distancing of at least 3 feet is required. If not possible, a KN95/N95 mask must be properly worn.
- Wash your hands.
- Monitor yourself for symptoms.
- Follow campus guidelines outlined in the Return to Campus Plan.


Protocols and Procedures to Protect the Health and Safety of Employees

 Researchers, staff, and graduate students who have been “fully vaccinated + 2 weeks” and can voluntarily disclose it (with a photo) to hr@umces.edu, no longer need to follow UMCES testing, travel, and quarantine guidance unless they have symptoms. Therefore, the daily health monitoring protocols will remain in effect. Those who do not verify vaccination must continue with the current protocols. 

Daily Symptoms Check
All employees and students must complete an online health monitoring survey prior to traveling to campus or field work, as required by the University System of Maryland. This should be maintained even after being fully vaccinated. You are required to complete the survey ONLY on days you plan to be on campus or in the field, and it must be completed BEFORE traveling to work. If you are NOT CLEARED, notify your supervisor. You are encouraged to seek attention or consult with a Fonemed representative about next steps at 833-359-0171. 

Health Screening Instructions and FAQs

Mask Wearing
All employees are required to properly wear a mask that covers both the nose and mouth while in common areas on campus. Masks are required inside all buildings and outside when you cannot be 3 feet apart from others. Each UMCES unit has KN95/N95 masks, which are required for any researcher, staff, or student who cannot social distance to complete their tasks. Units have additional PPE, such as gloves and masks, that can be requested by the researcher, staff, or student.

Social Distancing
Social distancing of at least 3 feet is required as much as possible. It is understood that there are circumstances when social distancing is not possible to perform work tasks. In these situations, as mentioned above, a KN95/N95 mask shall be properly worn (covering both nose and mouth) by the researcher, staff, or student. 

Work Bubbles
A work bubble may be formed by a request of the supervisor to the Unit Director. The Unit Director determines whether to permit formation of a work bubble to allow closer spacing between individuals.

 


Testing

Monthly COVID testing is mandatory for individuals who are not fully vaccinated.  All new employees, even if vaccinated, must provide a negative COVID within two weeks of their first time on campus. All test results must be turned into hr@umcs.edu.

COVID Testing Guidance and FAQs

Vaccinations

Vaccinations are an important tool to battling COVID-19, and we encourage all UMCES employees and students to register for a vaccine. Vaccinations are mandatory beginning Fall 2021. It is recommended to get your vaccination as possible in order to be fully vaccinated in time for the fall semester. Submit a photo of vaccination card to hr@umces.edu.
 
UMCES will accept proof of vaccination with vaccines that have been authorized by the U.S. Food and Drug Administration (FDA) and the World Health Organization (WHO), as well as vaccines that have been authorized by national regulatory agencies in other countries. UMCES will not accept vaccines that are given as part of clinical trials or that have been authorized by regulatory agencies in other countries but have been evaluated and rejected by WHO.
 
Exemptions to the vaccination requirement are for religious or medical reasons only.

Medical Exemption Form           Religious Exemption Form

For more information, contact Lisa Ross at lross@umces.edu.

Teleworking

Teleworking for non-essential staff may continue through the summer with the expectation that we will be at 100% back to campus in the fall. 

People at Risk for Serious Illness from COVID-19
The CDC has identified conditions that may make individuals at high risk for COVID-19 and have issued recommendations to reduce their risk. If you believe you are in a high risk category and wish to work from home, please contact your supervisor or Lisa Ross at lross@umces.edu or 410-221-2017.

Hiring Freeze and Exception Process
UMCES has implemented a hiring freeze for all vacant faculty, regular and contingent I and II exempt and non-exempt staff positions. For details, please consult the Hiring Pause and Exception Notice.

For questions and to find out more information contact Lisa Ross, Director of Human Resources directly at lross@umces.edu.

Travel

For domestic work travel, no special permission of the Unit Director is necessary beyond filing a Travel Advance Request (TAR). 

International work travel requires approval of the Unit Director and should follow CDC, U.S. State Department, and State of Maryland regulations. Upon return, the Unit Director may request a negative COVID test and/or apply other restrictions on access to common-use areas and facilities, on a case-by-case basis depending upon the location of the travel. 

 

Graduate Program

We are working with the expectation that the Fall 2021 semester will be hybrid with some in classroom gathering anticipated. Graduate students working on laboratory and field research must follow the guidelines set forth in the Return to Campus Plan.

New graduate students are being admitted in Fall 2021. However, UMCES will not allow new visiting graduate students or scholars to reside at any of its locations during this phased plan. For questions or concerns, contact the UMCES Vice President for Education’s office at education@umces.edu. 

UMCES Education Information and FAQs                    Student Resources

New visiting scholars and collaborators are allowed on site but must provide proof of vaccination.